This page will outline the steps necessary to setup the ability to digitally sign documents that require a signature using Acrobat Pro.  This process serves as an official and legally binding signature which can be used when you are unable to physically sign a document.  If you do not have Acrobat Pro and need assistance digitally signing a document, please send an email to ois@vt.edu detailing what you need and OIS will attempt to assist you further.

 

To Request an InCommon Personal Digital Certificates (PDC) – Only done once every 18 months

  • Navigate to the Certificate Manager https://certs.it.vt.edu (login with PID and PID PW)
  • Click on InCommon Personal Digital Certificates.
  • If you see a message about you can only have one active keypair at a time, you will need to revoke the existing keypair, before you can request a new keypair, see “To revoke a PDC” below.
  • Agree to the Terms of Use Agreement and click on Request PDC.
  • The certificate should be issued shortly. You will need to refresh your page until the status flips to FULFILLED. You may then download your PDC by clicking Action -> PKCS#12 Keypair. A password will be generated for your downloaded PDC. As the PDC downloads, the web page will update and display the password. Write it down or highlight and copy/paste it into a document so you can reference it. If you forget your password, you may download the PDC again and a new password will be generated.
     

Once you have the PDC – Only done once every 18 months

  • Double click it
  • Make sure the radio button is set to Current User and click the Next button
  • Click the Next button
  • Paste or type in the password from when you created the PDC and click the Next button
  • Click the Next button
  • Click the Finish button

 

Using the PDC to sign a PDF document  – Done each time you want to sign

  • Open the PDF you wish to sign with Adobe Acrobat 2017 or 2019 (Reader DC will not do this)
  • Scroll to where you see the signature line where you wish to sign
  • Click “Prepare Form” from the menu on the right or clicking Tools -> Prepare Form from the top
  • Select the document you have open and wish to sign and click the Start button
  • Click Add digital signature button (right-most icon below, rectangle with ink pen)
Digital Signature
  • Drag the cursor (box will follow without having to click) where you wish to place the signature and left click
  • Click Tools -> Edit PDF
  • Click the select tool (Icon of a hand)
  • Click the signature box you placed in step six
  • Your digital certificate should already show by default. Click Continue
  • Check the box that says “Lock document after signing” and click the “Sign” button
  • Save the new document